Indicate who of the users in your organization gets to view or edit certain surveys/quizzes and the corresponding results.
1 Group your surveys
Instead of addressing every survey/quiz for the correct authorizations, you are going to divide your surveys/quizzes into groups. (One survey/quiz can belong to multiple groups) Learn how to make Survey Groups here.
After you’ve made your Survey Groups you’re going to define who gets to see/edit which group.
2 Set the authorities of your colleagues
Go to Account and click on User Management in the left menu.
In the User Management menu you’ll see all the users in your organization. You can define the role of your colleagues here. A Super Administrator can change roles and can see and edit every survey/quiz. An Administrator only sees the results and surveys/quizzes that you indicate and can only edit the ones that a Super Administrator like you has indicated.
Determine which user gets access to which groups. Several possibilities are possible. You can give access to only one group or to several groups. The options also depend on how you structured your groups. Some examples below:
- In this scenario all surveys/quizzes of Survey Anyplace are collected in 1 large group. Everyone gets access to view these surveys/quizzes. This means that some surveys are included in the Marketing Group as well as the Survey Anyplace Group to limit the editing or results access.
- The first user can see all surveys/quizzes but only edit the ones that are also included in the Marketing group. He can only see the results of this Marketing Group.
- The second user can see all surveys/quizzes but she can’t edit any. She can only see the results of the Event surveys Group.
- The third user has the same authorizations as you, she is a fellow Super Administrator.
Delete users by clicking on the red Delete button
3 Add new users
You can add new users to your group by clicking on the Add New User button. If you have reached your user limit you can either delete an existing user to replace, or contact us to upgrade the number of users in your organization.
Enter the new user’s First name, Last name and Email address. The user will receive an email with the message that you added him/her to the organization. This message also contains the link to verify the account and to change the password. Select the role the new user will have.