Considerations to make before you create your survey:
First of all, when you’re creating (or updating) your surveys to comply with GDPR it’s wise to consider what you’ll be using the data for.
Is it an entirely anonymous survey?
Make sure that even a combination of the information that you collect cannot help you to identify a person.
For example, if you’re asking the employees of a specific department in your office to take an anonymous survey where you ask them what age range they’re in and what gender they are… That’s entirely fine!
BUT if in that specific department it happens that there’s only one woman in the age range between 31 and 40, then the data can be used to identify that person and the GDPR applies.
Is the data you collect for internal use only?
Check whether or not the data you collect will be used internally and in what departments it can be accessed.
For example, if you collect email addresses on an event and those addresses will be added to a CRM where your sales team is able to access them for further follow-up, you’ll have to communicate this up front.
Another example is that GDPR also applies to employees. Even if you create a survey that collects data of the people you already know, consider who will have access to the information. The home address of a colleague cannot be shared with another colleague who wishes to send a birthday card unless that colleague has given consent for that address to be shared.
Will the data only be saved on your Survey Anyplace account?
Or do you plan on transferring it to other apps as well? Any third-party processor you use is directly and legally obligated to also be in compliance. It’s wise to check if they do before transferring any more collected data.
What will you do with the data?
Is the first checklist done? Then it’s time to get down to business…